By using our website, talking to our representatives on the phone and/or making reservations with European Destinations, you agree to the following Terms and Conditions:
- OUR PACKAGES
- OUR ADVERTISEMENTS
- PACKAGE PRICE - BEFORE A RESERVATION IS CREATED
- PACKAGE PRICE - ONCE YOU HAVE A BOOKING NUMBER
- PASSPORTS, VISAS AND TRAVEL PERMITS
- TRAVEL INSURANCE
- PAYMENTS
- TRAVEL VOUCHERS AND SHIPPING OF TRAVEL DOCUMENTS
- NAME CHANGES
- CHANGES TO EXISTING RESERVATIONS
- AIR SCHEDULE CHANGES (INVOLUNTARY)
- CANCELLATIONS
- COMPLAINTS AND REFUNDS
- RESPONSIBILITY
1. OUR PACKAGES
Our Europe vacation packages consist of one or more of the following components: international flights, hotels, train tickets, car rentals, local transfers, sightseeing tours, regional flights, Greek cruises and Greek hydrofoils/ferries.
Our packages are intended for the independent traveler, with the flexibility to select how many nights you want to spend in each city and the ability to create your own itineraries.
The minimum requirement for our packages is 03 nights of hotel stay.
We do not sell flights only.
All prices are expressed in US dollars.
We do not charge online booking fees.
We do not charge for booking with the assistance of a live agent on the phone.
Vacation packages are provided by Solar Tours Inc. of which European Destinations is a subsidiary division.
International and Regional Flights
Our site may offer you the lowest deal available, but in some extreme cases the system might generate an unusual itinerary. Such as switching of one airport to another or changing airlines between connections.
With these particular itineraries we strongly recommend that you have a minimum of 4 hours to make your connection time. If you are willing to accept the itinerary as shown then you will be solely responsible for any flight schedule changes given by the airline, misconnections, or any other event that might effect your itinerary.
It is your responsibility to reconfirm your flights directly with the airlines at least 72 hours prior to your departure date (outbound and inbound).
Our site makes random seats assignments for your flights. You may contact us to view/modify your seat numbers at any time. European Destinations does not control seat numbers availability on a plane. Seat numbers are released by airlines reservations system so we can block them on your behalf. Some airlines block their availability of seat numbers for certain flights, and they reserve the right to offer such seats.
Airlines occasionally create overbooked conditions. European Destinations cannot be held responsible for these situations and will not refund moneys for such situations since they are beyond our control. Passengers need to present and resolve their compensation issues to the airline directly at the time the situation arises.
We will not refund any money due to passengers arriving late for check-in. Passengers should plan to check in 3 hours prior international flight times and 2 hours prior regional flight times.
Passengers are responsible for verifying their air itineraries with the airline 24 hours before departure. We will not refund moneys for missed flights due to airline schedule changes.
Hotels
Our system shows live availability for hotels. Our list of hotels available for a city changes according to your date selection.
Our "Recommended" hotels list is determined by customer reviews. We do not receive any type of compensation or incentive from hotels to be included in our recommended list.
The Customer Ranking is an indicator of the quality of hotel facilities and hotel services. It is based on the reviews we get from our passengers and the information we find on other websites. The lower the number, the better the ranking; with # 1 being the best option.
Please note that the Customer Ranking is not necessarily related to hotel location. Some hotels with good Customer Rankings may not be located in the historic centers.
In general, our goal is to offer hotels that are ranked in the top 20% of a particular city AND have a central location.
You can sort our list of hotels by customer ranking, by price, by name and by hotel class. As default, we show hotels sort by price, offering the least expensive as the first option. We encourage you to explore other hotel options before booking your trip, and select one that is highlighted as Recommended AND located in the historic center of the city you are planning to visit. We do recommend certain 2 or 3 star properties that are highly rated by budget travellers. You should not expect 4-5 star amenities from our recommended 2-3 star recommendations. Maps with hotel locations can be found in each of our Hotel Descriptions. For further assistance with hotels selections, you may contact our customer service representatives.
All hotel descriptions reflect the most updated information provided by the property at time of printing. European Destinations cannot be held responsible for the condition of accommodations. There may be charges applicable for some amenities listed in these descriptions as free, and availability may vary by season. In these instances, European Destinations is not responsible for any charges incurred by the traveler in utilizing such amenities and client agrees not to make European Destinations responsible for the availability and/or accessibility of any and all facilities and services at time of stay. Client will notify any dissatisfaction with rooms or hotel facilities with the hotel's management during the passenger's stay and will not make European Destinations responsible for the dissatisfaction. Hotels, at times, just like airlines, create overbooking conditions. In overbooking cases, compensation and arranging accommodations in another hotel is the responsibility of the hotel and passengers must negotiate all compensation with the hotel during the stay and not make European Destinations responsible for any financial compensation due to the overbooking situation. European Destinations is not responsible for any changes initiated by the passenger after departure.
Our prices do not include additional expenses such as laundry, alcoholic beverages (except when included), excess baggage charges, baggage insurance, meals (except as indicated in itineraries), items of a personal nature, tips and gratuities of any kind.
We do not accept hotel points to pay for accommodations. In the same way, clients will NOT accumulate points with their hotel programs when booking thru European Destinations.
We will not refund monies for dissatisfaction with the conditions of a property, its rooms, facilities or services. Please take note that the lower the price the lower the quality.
Trains
Train rides included in your pre-paid package are booked in the Europe Rail System 60 days or less before travel. Some overnight premier trains in Europe have limited availability. Schedules and routes are subject to change. Train tickets are paper documents that are shipped to clients within 30 days of their departure. Some train tickets can be issued around 10 days before departure. In those cases, travel documents are shipped about 01 week before travel.
Clients must validate their tickets at each train station before boarding. Train controllers may impose a penalty on board if passengers failed to validate their tickets. Such penalties are collected on local currency and must be paid cash.
Train tickets can be issued with: 1. Confirmed times or 2. Open times.
Tickets with Confirmed times must be used as reserved; otherwise ticket looses its value.
Time Changes on confirmed, ticketed reservations are subject to change penalties.
Open tickets are issued for a particular date and clients are free to select the ride time of their preference at the train station.
Some tickets require payment of a "reservation fee" at the train station before boarding. Such fee can not be collected by European Destinations in advance.
We will not refund monies for train tickets that have been lost, stolen or left at home. You must have physical tickets in your possessions to board trains in Europe. Failure to hold physical train tickets will result in passengers purchasing new tickets at the Train Station at their own expense.
Car Rentals
We require a minimum of 3 consecutive days to confirm car rentals. Rental periods are based on 24 hour increments from the time of check out. There is often no difference in price for a 5, 6 or 7 day rental periods.
Some countries do require that you present an International Drivers License at time of pick up, in order to check out the rental vehicle. The cost of an IDL is usually around US$ 20 - US$ 30 and can be purchased at your local AAA office or your local DMV. An IDL is a translation booklet that is carried with your government issued drivers license when driving outside of the US. It is intended for the foreign officials to be able to read your actual state issued drivers license. IDL's are typically translated into French, Spanish, English, Italian, Russian, Arabic, German, Chinese, Japanese and Portuguese.
Our car rental broker offers two different types of car rental rates.
The Basic rate will include public liability and fire insurance (you would have to use your credit card locally in order to cover CDW and Theft)
The Inclusive rate includes public liability, fire insurance, CDW and Theft Protection. Be sure to check your voucher or ask a reservation agent for the deductible amount on the CDW and Theft if taking the Inclusive rate.
Our website offers the INCLUSIVE RATE only. If for any reason we fail to offer the INCLUSIVE rate on our website, and the BASIC rate is offered instead, we encourage you to request a change of policy, as insurance is much more expensive in Europe than pre-purchasing.
CDW (Collision Damage Waiver) is a provision in car rental contracts in which the renter is charged an extra fee for coverage and in turn the rental company agrees to waive its right to recoup losses due to damage that has been caused to the vehicle. Most policies come with a non-waiverable deductible that the renter is responsible for if damage is done to the rental vehicle. Often times the deductible amount can be lowered by purchasing Super CDW or zero excess insurance at time of pick up. Many major US and Canadian credit cards will cover this insurance for 30 days and 45 days, respectively. Please be sure to check with your credit card company to make sure they cover CDW. CDW is also known as LDW (Loss Damage Waiver).
Liability Insurance covers the renter for damage or bodily harm to persons and/or property outside of the rental vehicle. In the case of driver negligence, liability insurances are rendered VOID.
Theft protection: In the event the rental vehicle is stolen, this insurance covers the renter. Just like CDW, theft protection will also come with a non-waiverable deductible. If your rental vehicle is stolen, a police report must be filled out within 24 hours of the theft and the car rental company must be notified. Many US credit cards will provide this insurance for European rentals, along with CDW. Please be sure to check with your credit card company to find out what kind of coverage you have.
Some countries apply a fee for extra drivers. Please check with us to get detailed info about extra drivers.
When a rental car is returned to a location different from its origin, it is considered a One Way rental. There are two types of One Way Rentals: domestic one ways are within the same country and international one ways occur when the vehicle is returned to a different country. Domestic one ways are generally free of charge, if a fee applies for a domestic one way, you will be advised. International one ways mean hefty fees. There are also restrictions on what type of vehicles are allowed on one ways. If you are booking a one way rental, you will be advised if it is allowed and if a fee applies at the time you create your reservation.
Combining countries in Europe with rent-a-cars involves heavy one way fees which are not included in our price. These one way fees are given to us once reservation is confirmed. We are sorry we can not provide you with a quote for inter-country one way fee without having a confirmation number.
In the event that your rental vehicle was to become un-drivable during your rental, the supplier should provide you with roadside assistance for breakdown and towing. The phone number for the roadside assistance is usually on the rental agreement, on the key chain or in the glove box. Please be sure to check your rental agreement for further details.
GPS systems: Our car rental vendor offers handheld versions of the GPS, which can be taken wherever you go while in Europe. Rental cost is determined by the date of departure from the US and return date to the US.
You need to contact us direct to get quotes for GPS systems. Rates are for guideline purposes only and do not include a $30 activation fee (for all models except Satellite) or any applicable delivery fees, usually $35 round trip plus a $5 packaging fee. Rates and terms are subject to change without notice. Delivery available to US addresses only and a 4 day advance notice is required.GPS has a minimum one week rental and includes a routing map for one destination country. Additional routing maps are available for $30 per map. Monthly rentals are also available. Rental rates subject to change without notice and exclude delivery charges of $40 per rental. Additional restrictions may apply.
Car rental companies may charge certain local fees, such as young driver, airport pick up fee, train station pick up fee, vehicle license fee, credit card processing fee, domestic one way fee, international one way fee, highway fee, travel stickers, local tolls, gas or diesel, drop box fee, road license fee, road tax and additional insurance coverage.
Sightseeing Tours
Our basic packages do NOT include sightseeing tours. Sightseeing tours are optional services you can add to your itinerary while building it online.
Sightseeing tours are operated by independent local tour operators. Some Tour Operators may include a hotel pick up, while others may require that you meet the tour group at a particular location.
Our system shows live availability for most Sightseeing Tours. Some tours do not operate every day of the week. Some tours do not operate on holidays (i.e. Easter, Christmas Eve, Christmas day, New Years Eve and New Years day).
Even though a hotel pick up may not be included in the tour description (and therefore it is not included in our price), some Tour Operators may provide a "free/complimentary" hotel pick up, if the hotel is located close to their Meeting Point or in the historic center. Tour Operators do not provide us with a list of the hotels were they can or can not offer this complimentary service. Clients must call our vendor 24 hours before their sightseeing tour to find out if a hotel pick up can be arranged. If for any reason passengers miss the free/complimentary pick up, or if for any reason the tour operator fails to show up, they are NOT entitled to a refund for the hotel transfer.
Transfers
Our basic packages do NOT include transfers. Transfers are optional services you can add to your itinerary while building it online.
We offer shared and private transfers at most destinations. Some cities are serviced by several airports, therefore several transfer options are offered online.
2. OUR ADVERTISEMENTS
Advertised package prices are expressed in US dollars, based on double hotel occupancy. Airline taxes and fuel surcharges are usually not included in our advertised prices. Suggested travel dates for advertised packages are informed as a reference only. Prices are offered based on availability at the time the ad was created. Once availability changes, advertised prices and suggested travel dates consequently change.
3. PACKAGE PRICE - BEFORE A RESERVATION IS CREATED
All prices are expressed in US dollars
Prices for vacation packages are subject to change without notice.
Prices are dynamic in nature, subject to availability and subject to fluctuations in currency exchange rates.
Customized itineraries must be booked immediately once created online in order to hold the correct price and availability.
Saved (old) itineraries must be re-priced from scratch at the time you are ready to make your reservation.
4. PACKAGE PRICE - ONCE YOU HAVE A BOOKING NUMBER
All prices are expressed in US dollars.
The final package price is based on what you selected during your booking process. Please verify that you selected all land services that you would like to purchase.
No prices, flights, hotel availability, rental car availability, attraction and service availability, or dates of travel are guaranteed until your credit card has been processed and charged.
Once you finish your booking process, hotels and airline reservations are confirmed.
If for some reason, a hotel fails to confirm, we will advise you as soon as possible with alternatives. Your credit card will not be charged until all hotels are confirmed.
European Destinations reserves the right to correct an error in any price or itinerary prior to processing your credit card. Such errors could be human or computer originated. In that event, you will be informed by email and will be given the option to approve the correct price/itinerary or cancel your booking without any penalties.
In the event your booked itinerary prices at a lower or higher rate in the future, European Destinations will not be able to honor a discount or impose an additional collection to match the new market price.
5. PASSPORTS, VISAS AND TRAVEL PERMITS
All travel documents are the responsibility of the passenger. A valid passport with at least 6 months validity after the date of travel is required.
You are responsible for checking with the appropriate consulates and respective authorities as visas and/or vaccinations may be required.
Note that our agents cannot be expected to know all documentation requirements for your trip. No refunds will be entertained for passengers who cannot embark on an aircraft due to incomplete documentation such as lack of passports or visas or affidavits for minors traveling alone or with only one parent.
Keep in mind that entry requirements may vary for US-Citizens and Non US-Citizens.
6. TRAVEL INSURANCE
Travel insurance is highly recommended.
Travel insurance is an optional / not-mandatory item. You are responsible for selecting to accept or decline the travel insurance at the time you purchase your package.
Insurance must be purchased with the package and can only be added before your booking is processed.
For more information on the insurance we provide through World Access Service Corp. please Click Here.
7. PAYMENTS
We accept all major credit cards issued in the US, UK and Canada.
We accept some international credit cards (paper work required). Send us an email to contact@europeandestinations.com to ask for specific requirements indicating the country of issuance of your credit card.
Your credit card statement may reflect more than one entry: one from each airline and other entries from Solar Tours. All entries will sum up your total package price.
If a debit/check card is submitted by the client we are not responsible for any bank overdraft fees or any other charges that might be charged by your bank.
SPLIT PAYMENTS: Our system allows you to pay your package IN FULL using 2 credit cards.
STAGGERED PAYMENTS: Our system allows you to stagger your payments using ONLY ONE CREDIT CARD.
The fact that we allow clients to pay in parts is irrelevant to these terms and conditions. The obligation for the client to us is the whole amount of the booking at the time of booking regardless how much of the booking has been paid to us. Cancellation penalties will be based on the whole amount of the booking not on partial payments processed at the time of cancellation. If the cancellation penalties exceed what we have been paid, then you agree for us to charge your credit card to cover any unpaid cancellation fees.
8. TRAVEL VOUCHERS AND SHIPPING OF TRAVEL DOCUMENTS
Most of our services are ticket less. Allow 2 - 3 business days after full payment is processed to receive a final confirmation email with attached travel vouchers.
Those vouchers are your proof of payment for vendors. You must print your vouchers and carry them with you during the trip to render services with the final provider (hotels, tour operators, car rental companies, etc).
Travel vouchers are emailed to the e-mail address listed in your booking form page. Please use one email address only.
Our vouchers will show Solar Tours Inc. as the official issuer of services (European Destinations is a subsidiary division of Solar Tours).
Train tickets, hydrofoil tickets and certain airline tickets cannot be provided in the form of a ticket less voucher and need to be issued as hard paper copies. In those cases, we will FedEx your hard copies aprox 30 days before departure. Delivery addresses must be street addresses. No P.O. boxes will be accepted. Mailing fees apply.
Some train tickets are issued 15-10 days before departure. In those cases, train tickets are FedEx'd within one week of departure.
If you failed to include the shipping fee in your package, we will add the appropriate shipping charges to the cost of your trip. Please note: additional fees apply for Saturday, early morning delivery or other situations. Additional fees apply for international shipping as well.
Passengers are responsible of informing of any changes/corrections to their address. European Destinations is not responsible for travel documents delivered to the wrong address and therefore being lost or stolen.
9. NAME CHANGES
Names on reservations must match the information included in your passport(s).
You are responsible for providing us with your legal first and last names as they are shown on your passport.
Once your package is processed, name changes are NOT allowed. Vacation packages are not transferable. Airlines and other providers do not allow name changes on their tickets.
You cannot change the name on an airline/train/hydrofoil/cruise/mini-package ticket or give the ticket to someone else to use.
In the event you provide us with the wrong name(s) for your reservation, then you agree to cancel such reservation applying all involved penalties and re-purchase services with the price available at that time. For further details on cancellation procedures, review our CANCELLATIONS section in our Terms and Conditions.
10. CHANGES TO EXISTING RESERVATIONS
Package changes include: date changes, cancellation/modification of a single component of your package and departure time changes for the same date on airline/train/hydrofoil/cruise/mini-package tickets.
All changes must be requested in writing to European Destinations. Changes can not be made online.
Allowed time frame to request a change depends on the kind of package you have purchased:
- Packages that include paper tickets: Changes allowed up to 10 days prior to departure.
- Ticket less Packages (electronic tickets): Changes allowed up to 01 day before departure.
ALL CHANGES TO YOUR VACATION PACKAGE WILL RESULT IN PENALTIES.
CHANGE PENALTIES INCLUDE: European Destinations revision fee + Suppliers penalty + add collect, if applicable.
Be advised that, if you accepted the travel insurance in your booking, your premium will be updated (increased or decreased) in our system every time you make a change to your reservation. Unfortunately, our system can not calculate the amount of increment of the insurance premium before the change takes place. Therefore, when we give you a quote for a change, we will NOT inform you of the adjustment on the travel insurance. Once you accept the charges for your changes, we will update your booking in our system and will then be able to inform you (if you request it) of the amount of adjustment. This is the explanation of why you may be quoted an amount for your changes, but then end up being charged a different (but similar) amount on your credit card.
European Destinations revision fee:
This penalty/revision fee is applied on top of any other penalties our suppliers may apply(*)
- Up to 10 days prior to departure: We charge US$ 50.00 per person (minimum US$ 100 per package) as our penalty/revision fee for making changes to the LAND PORTION of your reservation. In addition, we charge US$ 25.00 per ticket/per person as our penalty/revision fee for making changes to the AIR PORTION of your reservation.
- Within 10 days of departure: We charge US$ 75.00 per person (minimum US$ 150 per package) as our penalty/revision fee for making changes to the LAND PORTION of your reservation. In addition, we charge US$ 25.00 per ticket/per person as our penalty/revision fee for making changes to the AIR PORTION of your reservation.
(*)Special Exception: European Destinations will waive its revision fee for HOTEL UPGRADES that are requested 10 or more days prior to departure. A Hotel Upgrade occurs when the price for the new room is greater than the original one. The hotel upgrade can happen within the same property or between different properties, but must be for the same dates in the same city. If a hotel upgrade is requested within 10 days of departure, our Revision fee schedule will apply.
Supplier's penalties
All our services (flights, trains, car rental, hotels, sightseeing tours, local transfers, ferries/hydrofoils, cruises, etc) are handled by different supplies.
Each supplier has its own conditions and penalties for changes and cancellations. Supplier's conditions are subject to change without previous notice; therefore we can only explain in a general way some of those penalties, as follows:
a. Airlines
In general, airlines allow changes as long as the original air reservation has been cancelled prior to departure. Some airlines require 24 hours to cancel the original schedule to be able to process a change on their tickets. Some airlines require that you select a new travel date and exchange tickets before the original travel date. Some airlines allow you to use tickets for a future exchange up to one year from the original ticketed date, provided the air reservation is cancelled prior to departure. Some airlines do not allow any changes at all, not even paying a fee. Some tickets are not re-routable.
When changes are permitted, all segments in ticket status must show as OPEN to process an exchange.
Airline change fees apply according to the airline fare rules plus any fare difference that may increase. Change fees vary between airlines. Fare rules may vary within one airline.
Name changes are not allowed. You can not exchange a ticket from one airline to another. European Destinations do not control the fees set by the airline and have no authority to waive them.
Airline paper tickets: You (client) are responsible for mailing back your paper ticket to our office when requesting an exchange. We cannot process the exchange until we receive the original paper ticket. Additional mailing fees will apply.
If your trip has already started, you may contact the airline directly to make changes to your reservation. The airline will provide you with instructions on exchanging your original ticket when you confirm your new itinerary.
As a general reference, airlines penalties for changes can range anywhere between US$ 100 to US$ 275.00 per ticket.
b. Hotels
The closer to your departure date that you change, the more likely there will be higher penalties. Hotel penalties vary between properties. Each property and each hotel supplier may establish different conditions for changes.
For multiple room reservations, we may use 2 or more suppliers. In those cases, each supplier may apply different change penalties for the same property.
Note that, depending on the season, some hotel reservations may not be changeable at all (fairs, conventions, special events, Holidays, New years, Christmas, etc).
Changes while traveling are permitted. However, passengers must agree to the new price IN WRITING (by e-mail) before we process any hotel changes. We suggest you open a free online email account to ease our requirement of having your email approval while abroad. We do NOT accept approvals on the phone. Any refunds (and penalties) resulting to the change will not be known to us for at least three business days by the supplier. Therefore, we will not be able to apply any monies towards your changes.
c. Trains
Train changes requested 60 or more days before departure are penalty free.
Train tickets are issued anytime within 60 days of departure. Once issued, any train change is subject to a penalty of $25 per person, plus any difference in fare.
If change is requested once train tickets are in your possession, you (client) are responsible for mailing back your train ticket(s) to our office. We cannot process the train change until we receive the original ticket. Additional mailing fees will apply.
d. Car Rentals
Changes before departure are penalty free. Changes during the trip are penalty free, however, you may still be charged for the minimum 03 days if you decide to reduce your rental period. Keep in mind that there is often no difference in price for a 5, 6 or 7 day rental periods; therefore you may not get a refund when reducing your rental period from 7 to 5 days.
e. Sightseeing tours and Transfers
The closer to your departure date that you change, the more likely there will be higher penalties. Changing/Canceling within 10 days may result in non refundable tours or transfers.
f. Greek Hydrofoils / Ferries
Hydrofoil/ferry tickets are issued in Greece and mailed to the US by our supplier as soon as they become available for your dates. When a change is requested, and tickets are in your possession, you must mail them back to our office. A change can be processed only if: 1. Original ticket is in our office AND 2. There is enough time for our Greek supplier to mail new tickets AND enough time for us to mail the new tickets to you. If previous conditions cannot be fulfilled, then we may refund your original ticket (penalties will apply) and ask you to purchase new tickets on your own once you arrive in Greece. Please note that some hydrofoil/ferry tickets may not be refundable at all, not even charging a fee.
g. Cruises
The closer to your departure date that you change, the more likely there will be higher penalties.
Add Collect
Changes require re-calculation of prices. Prices and availability for new dates or new/modified services for the same date may differ from your original package price; especially if you are changing from low to high season dates.
Price increases are calculated on top of any Supplier penalties and European Destinations revision fees/penalties.
11. AIR SCHEDULE CHANGES (INVOLUNTARY)
Involuntary changes or cancellations to flight numbers, flight times or flight dates are called "schedule changes".
These are changes created by the airlines due to re-organization of their flight itineraries and/or change of equipments.
European Destinations is not responsible for airlines schedule changes. The airline has the right to adjust/change and cancel flights up to the day of departure.
We are not responsible for any misconnections that the airlines might cause. We are not liable for cancelled flights, flights that are missed or flights with misconnection due to any airline scheduled changes. We are not able to compensate for hotel overnights if such may occur due to an airline schedule change. European Destinations may assist you informing of schedule changes, but it is ultimately your responsibility to coordinate with the airline directly any changes that might affect your travel. In a gesture of good will and in lieu of your satisfaction, European Destinations will act as an agent between you and the airline in order to assist you in fixing some schedule changes.
If the airline is providing a full refund due to major schedule change; you will be responsible for the purchase of the new ticket with another carrier. Money transfer from airline to another is not allowed. Airline refunds take between 6-8 weeks.
12. CANCELLATIONS
A cancellation is defined as the voluntary termination of an entire trip and is requested BEFORE the original travel date.
Penalties will be applied to all cancellations.
The amount of the cancellation penalty depends on how many days in advance of your scheduled departure date you cancel your package, the hotel and airfare you purchased, and the travel dates.
European Destinations has the right to cancel a booking in the event of non-payment or payment dispute.
We must receive cancellation notices in writing. Verbal cancellations are not accepted. Cancellations can not be made online. Please send your cancellation request to Contact@Europeandestinations.com
CANCELLATION PENALTIES INCLUDE: European Destinations cancellation fee + Suppliers cancellation penalty.
European Destinations cancellation fee:
This fee is applied on top of any other penalties our suppliers may apply.
European Destinations cancellation fee is US$ 100.00 per person (minimum US$ 200.00 per package) for cancellations made to the LAND PORTION of your reservation. In addition we charge US$ 25.00 per ticket/per person for cancellations made to the AIR PORTION of your reservation, provided air tickets are refundable. (for non refundable tickets, our AIR penalty does not apply).
Suppliers Cancellation penalties
All our services (flights, trains, car rental, hotels, sightseeing tours, local transfers, ferries/hydrofoils, cruises, etc) are handled by different supplies.
Each supplier has its own conditions and penalties for cancellations.
Supplier's conditions are subject to change without previous notice; therefore we can only explain in a general way some of those penalties, as follows:
a. Airlines
Some airline tickets are Non refundable, not even paying a fee.
When tickets are refundable, cancellation penalties can range between US$100.00 and US$ 300.00 per person, depending on airlines fare rules and ticket conditions. Refund process can take up to 60 - 90 days.
Airline paper tickets must be mailed back to our office in order to process a refund, if applicable.
Reservations must be cancelled prior to ticketed departure date in order to request a refund to airlines.
No-show tickets do not have any value.
b. Hotels
Hotels have different cancellation penalties according to the dates of stay at hotel and others. For example, stricter cancellation penalties are imposed during high season dates such as peak winter, peak summer, Thanksgiving, Christmas, New Years, etc., special events, etc.
c. Trains
Physical train tickets must be in our office at least 7 days before travel date in order to be able to be processed for refunds.
Penalties are subject to specific trains and can range from 25% penalty to being non-refundable.
d. Car Rentals
Car rental cancellations are penalty free. Refund process can take anywhere between 1 day to 2 weeks.
e. Sightseeing tours and Transfers
The closer to your departure date that you cancel, the more likely there will be higher penalties. Canceling within 10 days may result in non refundable tours or transfers.
f. Hydrofoils/Ferries
Hydrofoil/ferry tickets must be in our office at least 7 days before travel date in order to be able to be processed for refunds.
Penalties are subject to specific hydrofoils/ferries conditions. Some tickets are non-refundable.
g. Travel Insurance Premium
Within 10 days of purchasing the program, we can process a full refund of the insurance premium, as long as you have not already departed on your trip or filed a claim. No refund of Insurance Premium shall be paid after 10 days of purchasing the program.
13. COMPLAINTS AND REFUNDS
Complaints will be handled in a case by case basis by our management.
Applications for refunds, if permitted, must be made in writing within 30 days of your scheduled return and must be accompanied by appropriate documentation evidencing amounts to be refunded.
In certain situations, refunds cannot be issued until receiving appropriate verification and approval from our vendors, this process can be lengthy. A resolution can sometimes take between 30 and 60 days.
We will not refund any money due to passengers arriving late for check-in. Passengers should plan to check in 3 hours prior international flight times and 2 hours prior regional flight times.
We will not refund monies for dissatisfaction with the conditions of a property, its rooms, facilities or services. Please take note that the lower the price, the lower the quality.
We will not refund monies for train tickets that have been lost, stolen or left at home. You must have physical tickets in your possessions to board trains in Europe.
Rent-a-cars have a minimum stay requirement of 3 days. You may use less than the 3 days but we cannot refund the difference upon return from your trip.
14. RESPONSIBILITY
European Destinations, 1629 K St. N.W. Suite 600, Washington, D.C. 20006, acts only as agents for the passenger in regards to travel, whether by air, rail, automobile, bus, van, plane, boat, or any other conveyance, and assumes no liability for injury, damage, loss, accident, delay or irregularity, which may be caused due to defect in any vehicle, acts of God, war, riots, or for any company or person involved in conveying the passenger or in carrying out arrangements of the tour. We cannot accept any responsibility for losses or additional expenses due to delay or changes in schedules or other causes such as strikes. All such losses will be the responsibility of the passenger. The right is reserved to make minor adjustments in the itinerary. The right is reserved to cancel any tour prior to departure, in which case a full refund will constitute a full settlement of all liability. European Destinations is not responsible for any lost or damaged luggage before, during or after the tour program. The right is reserved to decline, to accept, or retain any passenger as a member of the tour program. The issuance of vouchers or tickets shall be deemed to be consent to the above conditions. The airline concerned is not to be held liable for any act, omission, or event during the time passenger are not on board their craft. The services of any IATA or ARC carrier may be used in conjunction with these tours. The passenger's tickets when issued shall constitute the sole contract between the airlines and the purchaser and/or passenger. All rates published in any venue are based on exchange rates and tariffs and are subject to change. All taxes, gratuities and porterage charges are subject to deletions, additions or changes without notice. These items are not covered under the control of European Destinations, since changes in Government regulations and labor agreements cannot always be anticipated in advance. European Destinations is not responsible for any changes initiated by the passenger after departure. Maps are designed to show the approximate location of airports and destinations. Maps are not drawn to scale.
(Terms and conditions are subject to change without notice)
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